Increase Font When Reading Emails in Outlook 2010

Final reviewed on March 5, 2020   96 Comments

Applies to: Outlook 2016 (Win), Outlook 2013, Outlook 2010, Outlook 2007

Whether you lot tin can alter the font on a message you have received depends on many factors:

• the format of the incoming message
• the version of Outlook
• the type of mail server y'all connect to
• whether yous use Word as your electronic mail editor (WordMail)

Beneath you'll find instructions organized by the format of the incoming message, plus methods for WordMail and other approaches.

Instead of changing the font in messages, y'all tin can accommodate the Zoom. Run into Adjusting Outlook's Zoom setting for more data.

Plain Text | HTML | Rich Text | WordMail | More Information

Outlook 2010 and newer

In Outlook 2007 and newer, you can change the fonts used for reading plain text messages from the Stationery and Fonts dialog in Options.

The middle two options, for New post messages and Replies and Forwards, controls the default fonts used for HTML and RTF letters and apply just to messages you lot send.

The bottom setting on this dialog is the font used for plain text messages and replies. This font is used both in open messages and in the reading pane. It applies to both messages sent as apparently text and HTML messages that you choose to read as plain text.

In Outlook 2010, Outlook 2013, and Outlook 2016 this dialog is at File, Options, Mail. The Stationery and Fonts button is near the top of the Mail pane.

Choose your desired font and font size from this dialog.

Outlook 2007 and older

To change the plain text font settings in Outlook 2007 and older:

1. Choose Tools | Options, and switch to the Mail Format tab.
2. Brand sure the Employ Microsoft Word to edit email messages box is non checked.
   
3. Click the Fonts button.
4. On the Fonts dialog, make your selection with the Choose Font button nether When composing and reading plain text.
   
5. Click OK until you return to the chief Outlook window.

Modify the Font on Incoming HTML Messages

Yous cannot hands command the font used to read HTML messages, since most people who send HTML mail specify the font they desire their letters to announced in. Messages that don't have a default font set use the default Spider web Font set in Microsoft Word Options.

To set the default HTML font in Outlook 2007 and newer:

When a default font is non included in an HTML message, Outlook uses the default web font. You lot can modify this in Give-and-take. In Word 2010 and newer, become to File > Options > Advanced > General > Web Options push button > Fonts and select a unlike font. In Word 2007, click the Function icon, then Options > Advanced > General > Web Options button > Fonts. (Cheers, Rick!)

To set the default HTML font in Outlook 2003 and older:

1. In Internet Explorer, choose Tools | Internet Options.
2. Click the Fonts button.
3. On the Web folio font list, select the font you want to employ every bit your default.
4. Click OK to render to Cyberspace Explorer. Note that this alter affects web pages, not merely HTML postal service messages.

To make a message apply your default HTML font:

Notation: this changes the bulletin format to patently text, which removes all formatting.

1. Choose Edit | Edit Message.
2. Choose Format | Plain Text, and respond Yes when you're asked whether you lot really desire to change the format.
3. Cull Edit | Edit Message.
4. Choose Format | HTML.

Rich Text

Every bit with the HTML format, rich text format (RTF) messages arrive with the font already set by the sender. Unlike HTML, though, you tin can select text in a received RTF message and use Outlook's formatting commands to modify the mode it looks. Cull View | Toolbars if you don't see the Formatting toolbar on a received message.

WordMail

If you accept set Word as your post editor in Tools | Options | Postal service Format, a message you lot received will open in WordMail

• if it is in RTF format, or
• if it is in plain text format and you are either using Outlook 97 or, for other versions, your default format on Tools | Options | Post Format is Microsoft Outlook Rich Text.

As noted to a higher place, you can't automatically change the format of RTF messages.

You tin, nonetheless, control the default font used in WordMail for apparently text messages. This is the font for the Normal style in the Discussion .dot template that Outlook uses for WordMail. For Outlook 2000, the template is ever Email.dot, while Outlook 2002 and Outlook 2003 use Word'south normal.dot, not a special email template. The default location for the U.South. English version of Outlook is in the C:\Program Files\Microsoft Part\Office\1033 folder. You may find information technology easiest to locate information technology on your machine with the Start | Find control.

To change the Normal manner to employ a different font:

1. Apply File | Open to open the WordMail .dot template directly in Word.
2. Choose Format | Way.
3. Select the Normal style from the Styles list.
4. Click Modify | Format | Font.
5. On the Font dialog, select the font that you lot want to use.
6. Click OK to return to the Modify Mode dialog.
7. Cheque the box for Add to template.
8. Click OK, then Shut to render to Word.
9. Save and close the WordMail .dot file.

Notes

If the font appears very pocket-size when you open a bulletin, cheque to see whether yous're using WordMail. If so, adjust the zoom setting to 100%. If that change doesn't "stick" for new messages you open up, modify the default WordMail template following the instructions in the MSKB article Zoom Percentage Too Minor.

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Source: https://www.slipstick.com/outlook/email/to-change-the-font-on-incoming-messages/

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